Request for Expression of Interest

Negotiated Procurement of Consultancy Services for the Development of
PSHS Information System and Technology Architecture

  1. The PHILIPPINE SCIENCE HIGH SCHOOL SYSTEM – OFFICE OF THE EXECUTIVE DIRECTOR (PSHSS-OED), through the F.Y. 2019 National Expenditure Program (NEP), intends to apply the sum of ONE MILLION SEVEN HUNDRED TEN THOUSAND and 00/100 PESOS (PhP 1,710,000.00) being the Approved Budget for the Contract (ABC) as payment for the Negotiated Procurement of Consultancy Services for the Development of PSHS Information System and Technology Architecture.
  2. Bids received in excess of the ABC shall be automatically rejected at the opening of financial proposals.
  3. The PHILIPPINE SCIENCE HIGH SCHOOL SYSTEM – OFFICE OF THE EXECUTIVE DIRECTOR (PSHSS-OED) now calls for the submission of eligibility requirements for the conduct of the services of a Consultant for the Development of PSHS Information System and Technology Architecture.

Eligibility documents of interested consultants must be duly received by the PSHSS-OED Bids and Awards Committee for Consulting Services on or before March 25, 2019 at the following address:

Rod Allan A. De Lara
Deputy Executive Director
and PSHSS-OED BAC Chairman
Philippine Science High School System
Agham Road, Diliman, Quezon City 

  1. Interested bidders may download a copy of Bidding Documents free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) or the website of the Philippine Science High School System, starting 15 March 2019.
  2. Pursuant to government procurement rules, only shortlisted bidders are required to pay the non-refundable fee of Five Thousand Pesos (P5,000.00) to receive a complete set of Bidding Documents which may be obtained at the address given above, from Mondays to Fridays, 8:00 A.M. to 5:00 P.M., starting 15 March 2019.
  3. With reference to Section 24 of R.A. 9184, for eligibility checking purposes, interested consultants are required to submit the following documents to the PSHS-OED Bids and Awards Committee (BAC) Secretariat, on or before 10:00 A.M., 25 March 2019, at the PSHS System, Office of the Executive Director, Agham Road, Diliman, Quezon City:
  1. Registration certificate from SEC, DTI for sole proprietorship, or CDA for cooperatives;
  2. Mayor’s / Business permit issued by the city or municipality where the principal place of business of the prospective bidder is located, or equivalent document for Exclusive Economic Zones or Areas;
  3. Tax Clearance per E.O. 398 s. 2005 as finally reviewed and approved by the BIR;
  4. Statement of the prospective bidder of all its on-going and completed government and private contracts, including contracts awarded but not yet started, if any;
  5. Statement of the consultant specifying its nationality and confirming that those who will actually perform the service are registered professionals authorized by the appropriate regulatory body to practice those professions and allied professions, including their respective curriculum vitae;
  6. The consultant’s audited financial statements, showing among others, the consultant’s total and current assets and liabilities, stamped “received” by the BIR or its duly accredited and authorized institutions, for the preceding calendar year which should not be earlier than two (2) years from the date of bid submission;  and
  7. The principal consultant’s Curriculum Vitae
  1. In addition to the Eligibility Criteria specified above, the consultant is expected to possess the following qualifications / eligibility.
  1. A Filipino, at least 35 years of age;
  2. Preferably a Masters Degree holder with Bachelors Degree in Information System, Computer Science, Information Technology, and related others;
  3. With relevant professional certification and right of practice of profession in the Philippines;
  4. With at least 5 years of technical experience in IT / IS System Development and Planning, and Project Execution;
  5. Currently occupying or had experienced occupying a Senior Level IS / IT position, or similar / related position in a medium-sized organization, preferably in an educational institution;
  6. Has handled a similar project in the past;

Eligibility checking will be conducted through open competitive bidding procedures using non-discretionary “pass/fail” criterion as specified in the IRR of R.A. 9184.

  1. The PSHSS-OED BAC shall draw up the shortlist of not more than three (3) consultants from those who have submitted Expression of Interest, including the eligibility documents, and have been determined as eligible in accordance with the provisions of Republic Act (R.A.) 9184, otherwise known as the “Government Procurement Reform Act”, and its Implementing Rules and Regulations (IRR).  Using the following criteria and rating system recommended by the GPPB Manual for the procurement of Consultancy Services:
  1. Applicable Experience of the Principal Consultant / firm (50%)
  2. Educational and Training Qualifications of the Principal Consultant (20%)
  3. Capacity relative to current workload (10%)
  4. Fitness of the Principal Consultant / Firm’s expertise to the project, based on experience (10%)
  5. Background Check and References from Clients (10%)

Prospective consultants must reach a minimum rating of 60% to be shortlisted.

  1. Submission of Expression of Interest is restricted to Filipino citizens /sole proprietorships, cooperatives, and partnerships or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines.
  2. The Procuring Entity shall evaluate bids using the Quality Based Evaluation (QBE) procedure.  Only bids whose technical proposals pass the minimum technical evaluation score of Sixty (60%) shall have their financial proposals opened and evaluated, and finally, invited for Negotiation.
  3. The Philippine Science High School System – Office of the Executive Director reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of R.A. 9184 and its IRR, without thereby incurring any liability to the affected participating consultant/s.
  4. The project shall have a total duration of Eighteen (18) months, divided into three (3) separate contracts, each having a duration of Six (months), renewable at the option of the Executive Director.
  5. For further information, please refer to:

PSHS-OED Bids and Awards Committee (BAC) Secretariat
Philippine Science High School System
Agham Road, Diliman, Quezon City
Telephone No.:  (02) 939 7749 / (02) 939 0022

Procurement Stage Date / Time / Venue
Posting Period March 15-22, 2019
Eligibility and Shortlisting April 1, 2019, 10:00 A.M.

Office of the Executive Director, Philippine Science High School System, Agham Road, Diliman, Quezon City
Pre-Bid Conference April 2, 2019, 10:00 A.M.

Office of the Executive Director, Philippine Science High School System, Agham Road, Diliman, Quezon City
Submission of Bid April 17, 2019, 10:00 A.M.

Office of the Executive Director, Philippine Science High School System, Agham Road, Diliman, Quezon City
Bid Evaluation April 22, 2019
Notification for Negotiation April 23, 2019, 10:00 A.M.

Office of the Executive Director, Philippine Science High School System, Agham Road, Diliman, Quezon City
Negotiation April 24, 2019, 10:00 A.M.

Office of the Executive Director, Philippine Science High School System, Agham Road, Diliman, Quezon City
Notification for Post Qualification April 25, 2019
Post Qualification April 26, 2019
Issuance of Notice of Award April 29, 2019
Contract Preparation and Signing April 30, 2019
Approval of Higher Authority May 2, 2019
Notice to Proceed May 3, 2019

Accompanying documents for the bidding process

Bid-Documents-Consultancy-Svcs-for-the-Dev-of-PSHS-IS-and-Tech-Architecture-(20190315).pdf

Bid-Bulletin-01-Consultancy-Svcs-for-the-Dev-of-PSHS-IS-and-Tech-Architecture-(20190315).pdf

Bid-Bulletin-02-Consultancy-Svcs-for-the-Dev-of-PSHS-IS-and-Tech-Architecture-(20190315).pdf

Bid-Bulletin-03-Consultancy-Svcs-for-the-Dev-of-PSHS-IS-and-Tech-Architecture-(20190315).pdf