Invitation to Bid

Procurement of Food and Accommodation (Rebidding) for the PSHS System Model United Nations (UN) Youth Summit 2020

1. The PHILIPPINE SCIENCE HIGH SCHOOL SYSTEM – OFFICE OF THE EXECUTIVE DIRECTOR (PSHSS-OED), intends to apply the sum of TWO MILLION ONE HUNDRED SEVENTY-EIGHT THOUSAND and 00/100 PESOS (PhP 2,178,000.00) being the Approved Budget for the Contract (ABC) as payment for the food and accommodation of participants in the PSHS System Model United Nations (UN) Youth Summit 2020 on March 22-27, 2020.  The PSHSS-OED now invites qualified hotels in Pasay and Manila cities to submit their bids for the above item with the following specifications:

For detailed specifications, please refer to the Bid Documents.

2. Bids received in excess of the ABC shall be automatically rejected at the bid opening.
3. Procurement of food and accommodation services is required five (5) days upon Contract Signing and Notice to Proceed.  Bidders should have completed, within two (2) years from the date of submission and receipt of bids, a contract similar to the project.  The description of an eligible Bidder is contained in the Bidding Documents, particularly, in Section II – Instruction to Bidders.
4. Bidding will be conducted through open competitive bidding procedures using non-discretionary “pass / fail” criteria as specified in the Implementing Rules and Regulations Part A (IRR-A) of Republic Act No. 9184 (R.A. 9184), otherwise known as the “Government Procurement Act”.
5. Bidding is restricted to Filipino citizens, sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to R.A. 5183 and subject to Commonwealth Act 138.
6. The Philippine Science High School System – Office of the Executive Director will hold a Pre-Bid Conference on February 24, 2020, 10:00 A.M., at PSHS System Training and Administration Center, Agham Road, Diliman, Quezon City, which shall be open to prospective bidders.
7. Interested bidders may obtain further information from the Philippine Science High School System and inspect the Bidding Documents at the address given below during workdays from 8:00 A.M. to 5:00 P.M.

A complete set of Bidding Documents may be purchased by interested bidders starting February 14 to March 9, 2020 from the address below and upon payment of a non-refundable fee for the Bidding Documents in the amount of Php 5,000.00.

Bidding documents may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) or the website of the Philippine Science High School System, provided that bidders shall pay the non-refundable fee for the Bidding Documents not later than the submission of their bids.

8. Bids must be delivered to the address below on or before March 9, 2020, 10:00 A.M.  All bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18.
9. Bid opening shall be on March 9, 2020, 10:00 A.M., at PSHS System Training and Administrative Building, Agham Road, Diliman, Quezon City.  Bids will be opened in the presence of the Bidders’ representatives who choose to attend at the address below.  Late bids shall not be accepted.
10. The Philippine Science High School System – Office of the Executive Director reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of R.A. 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders.

Below is the schedule of bid activities for this project:

Procurement Stage	Date / Time / Venue
Pre-Bid Conference	February 24, 2020, 10:00 A.M. Office of the Executive Director, Philippine Science High School System, Agham Road, Diliman, Quezon City
Submission and Opening of Bids	March 9, 2020, 10:00 A.M. Office of the Executive Director, Philippine Science High School System, Agham Road, Diliman, Quezon City
Bid Evaluation	March 10, 2020
Post Qualification	March 11, 2020
Issuance of Notice of Award	March 12, 2020
Contract Preparation and Signing	March 13, 2020
Approval by Higher Authority	March 14, 2020
Issuance of Notice to Proceed	March 16, 2020

EDMUND A. COLLADO
BAC Secretariat
Philippine Science High School System
Agham Road, Diliman, Quezon City
Telephone No.: (02) 8939 7749 / (02) 8939 0022

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Accompanying documents for the bidding process

Bid-Documents-Model-United-Nations-Youth-Summit-2020-(20200214).pdf

Bid-Bulletin-01-Model-United-Nations-Youth-Summit-2020-(20200214).pdf

Bid-Bulletin-02-Model-United-Nations-Youth-Summit-2020-(20200214).pdf