PSHS DATA PRIVACY NOTICE
Philippine Science High School (PSHS) is aware of the need to keep the personal data of its stakeholders (e.g., students, alumni, applicants) private and secured for purely legitimate purposes. This legitimate purpose is in accordance with our mandate and duties under Republic Act No. 8496 as amended by Republic Act 9036.
Our goal is to comply with the Data Privacy Act of 2012 (DPA) and cooperate fully with the National Privacy Commission (NPC). We value your privacy as much as we value ours. Our commitment to providing quality education to our students is as important as our commitment in keeping your personal data safe. We are aware that personal data comprises one’s identity and in this modern times, personal and sensitive information’s confidentiality is of utmost importance.
Please note that the terms “personal data” and “information” are used interchangeably. When we talk about “personal data,” the term includes the concepts of personal information, sensitive personal information, and privileged information. The first two are typically used to distinctively identify you. For their exact definitions, you may refer to the DPA.
Processing of Personal Data
We collect your personal data that includes those you provide us during your application for National Competitive Exam (NCE), admission, information we acquire or generate upon enrolment and during the course of your stay with us.
Upon application for NCE, we collect information about personal circumstances and contact information such as but not limited to name, home/ residence addresses, parent’s email addresses, telephone number/ mobile numbers and other contact details, family history, previous schools attended, emergency contact information, academic performance, disciplinary record, medical record, etc. This is in order for us to assess you properly as you try to apply for this particular exams.
Upon enrollment and during the course of your stay with us, we confirm/ collect information which you have previously submitted upon your application for NCE in order that we get updated information such as but not limited to name, home/ residence addresses, parent’s email addresses, telephone number/ mobile numbers, emergency contact information, etc. We will also collect information for and in relation to co-curricular matters, such as organizations where you are affiliated, leadership positions, participation and attendance in competitions and other related school programs. We will also be collecting information in connection with disciplinary incident, including accompanying sanctions that you may be involved in.
Your personal information is accessed and used by PSHS, specifically the Admissions Office (AO), Knowledge and Innovation Division (KID), Research Policy and Academics Division (RPAD) personnel who have legitimate interest in it for the purpose of carrying out their mandated duties in connection with providing you quality education in PSHS.
We use and share your information as permitted or required by law and PSHS’ education-related mandate including a variety of administrative, historical and statistical purposes.
Below are specific situations when we will use your information to pursue our legitimate interest as an educational institution created by law:
Below are specific situations when we may share or disclose your personal information to others:
We shall implement acceptable and appropriate organizational, physical, and technical security measures for the protection of personal data which we collected.
These steps of protection shall aim to maintain the availability, integrity and confidentiality of personal data against accidental or unlawful destruction, alteration, and disclosure as well as unlawful processing.
Your personal data will only be accessed by our authorized personnel/ personal data processor (e.g., registrar) who hold such information under strict confidentiality. We shall restrict access to information to anyone who wants to obtain such data without justifiable reason.
Any incident of security breach with regard to said personal data which comes to our knowledge will immediately be acted upon as the law mandated. PSHS will take the necessary steps to address said breach and mitigate its negative effects. If there is a strong belief that an incident affects your personal, PSHS will notify you of such incident in an appropriate manner.
After completing the required years of stay and academic requirements in PSHS and you are already an alumnus, your personal information will remain private and confidential. PSHS personnel shall operate and hold personal data under strict confidentiality.
Right to Privacy
As provided by the Act, you may object to the processing of your personal data, request to access your personal information, and/or have it corrected, erased, or blocked on reasonable grounds. For the details of your rights as data subject, you can get in touch with our Data Privacy Officer at contact details below or at National Privacy Commission at https://privacy.gov.ph. PSHS will take note of your request and shall reserve the right to deal with the matter in accordance with the law.
Right to Damages
The data subject shall be indemnified for any damages sustained due to such inaccurate, incomplete, outdated, false, unlawfully obtained or unauthorized use of personal data, taking into account any violation of his or her rights and freedoms as data subject.
For your concerns regarding your privacy rights, or any matter regarding Data Privacy Act of 2012, you may contact our Data Protection Officer through the following details:
Charisse V. Dino
Data Protection Officer